The Thunderbird FD, Jim & Pat Kaup Community Center at 12365 N. Ralston Rd., Maricopa, AZ 85139 is available for local, public, private or non-profit groups to rent in 4 hour increments. Fill out the application and submit or download the document and return to info.thunderbirdfd@gmail.com. Current and future events can be found on the district calendar.

By signing below, the reserving party agrees to abide by all terms and conditions outlined in this agreement. Violation of these rules may result in the forfeiture of fee and the suspension of future event reservation privileges.

Contact Name (required)

Business/Entity Name

Email (required)

Phone (required)

Date (required)

4 Hour Time slot (required)

8am-12pm

12pm-4pm

4pm-8pm

6pm-10pm

Additional Equipment

Proof of Insurance (required)

I can provide copy of insurance

I do not have insurance ($100 Deposit request)

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Read our Electronic Record and Signature Disclosure

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1. General Booking & Eligibility

·        Reservations: Building must be reserved at least [ 7 ] days in advance through the info.thunderbirdfd@gmail.com or thunderbirdfiredistrict.com

·        Age Requirement: The primary reserving party must be at least [ 21 ] years of age and present for the duration of the event.

·        Capacity: The maximum room capacity is [ 50 ] people. Occupancy limits strictly may not be exceeded under any circumstances.

·        Non-Endorsement: The Thunderbird Fire District name, address, or phone number may not be used as the official address or contact for the renting organization.

2. Fees & Cancellations

·        Usage Fees: The building Usage Fee for local, public, private or non-profit groups

·        In-district is $25.00 or Out-of-district of $50.00

Reservation for building & bathroom use up to [ 4 ] hours for private and public events amount required at the time of booking. [ 4 ] Tables & [ 16 ] Chairs are included with each [ 4 ] hour event, per request.

·        Additional Fees: A $100 will be billed to cover damages, theft or excessive cleaning needs if the building is not returned to the same state at the start of rental period.

·        Additional Equipment: Additional tables & chairs or other equipment are available for other configurations to accommodate up to [ 50 ] people for an additional $25.00 usage fee for event.

·        Payment Terms: All fees must be paid in full at the reservation date via Card, Check or Cash.

·        In-Kind In Lieu of Usage Fees: The Thunderbird Fire District may accept In-Kind Volunteer services to benefit the district in lieu of the $25 Usage Fee. Acceptable In-Kind services are a minimum of [ 1 ] hr. for property clean-up or specific building maintenance items approved by the District prior to the scheduled event.

·        Cancellations: Cancellations must be made at least [ 2 ] days in advance to receive a full refund of the Usage Fee. The usage fee is non-refundable within [ 48 ] hrs. of the scheduled event.

3. Facilities, Equipment & Food

·        Setup & Cleanup: The reserved time must include all necessary setup and cleanup. The room must be vacated [ 15 ] minutes after the event ending time.

·        All events must be scheduled between 8 am and 10 pm on week days and weekends.

·        Equipment Use: [ 4 ] Folding Tables & [ 16 ] Folding Chairs are included with each [ 4 ] hour event, per request. Additional chairs and tables are available for other configurations to accommodate [ 50 ] people for an additional fee.

·        Condition of the Room: Renters must restore the building room & bathroom to its original condition, including returning tables to their original layout.

·        The Renter is responsible for removing all trash in the receptacles used for the event.

·        Food & Drink: Only Non-alcoholic beverages are permitted.

·        Kitchen Facilities are not available.

·        Prohibited Items: Alcohol, smoking, open flames (candles), non-service animals and explosive materials are strictly prohibited on property.

4. Conduct & Liability

·        Proof of Current Insurance required by renter. $100 Deposit may substitute per Board approval.

·        Supervision: Children and minors must be supervised by a responsible adult at all times.

·        Noise Level: Event must be conducted at a volume that doesn’t disrupt patrons in adjacent areas.

·        Damages: The reserving party assumes full liability for any damage to the room, furniture, or technology equipment during the rental period.

·        Indemnification: The renter agrees to hold harmless the Thunderbird Fire District, its staff, and its Board from any and all liability related to the event.